Contracts Manager

Duties/Responsibilities: 

• Perform contract management primarily for advanced, large and complex programs, as well as other special assignments at the discretion of the Director of Contracts.


• Officially represents the company in contractual communications with the customer, both written and oral.


• Analyzes solicitations for identification of all elements of business risk.


• Specifies to the Proposal Manager, all contractual guidelines to be followed during proposal preparation.


• Organizes the technical data, delivery schedule, terms and conditions and other contractual elements into a cohesive proposal.


• Ensures that any exceptions to customer’s requirements are clearly spelled out in all proposals.


•  Reviews cost data and other detailed information to assure that bids can be supported to Government representatives.


• Prepares, coordinates the review of and submits for approval, teaming agreements.


• Guides customers in structuring procurements to company advantage.


• Provides counsel to management regarding proposed contract liability, terms and conditions and compatibility with established company practices.


• Provides and/or obtains legal advice regarding contracts as required.


• Assures that proposals clearly define the scope of work to be performed and are in consonance with the applicable U.S. or foreign laws/regulations and Company policies and procedures and have been approved at the appropriate management level.


• Provides follow-up support and participates with customers in proposal reviews and assists government/customer representatives in their review and audit of the proposal support data.


• Negotiates contracts with customers, including terms and conditions, price incentives, relating pricing factors, such as payment provisions, which minimize Company investment and necessary supply and facilities contracts.


• Assures the Company proprietary rights in data are protected.


• Assures that the contract document precisely reflects the terms of the negotiated agreement.


• When applicable, performs contract management interface with other Business Units and Company foreign representatives on programs with international customer.


• As appropriate, develops and establishes special protective terms and conditions for international contracts.


• Guides customer in restructuring contracts for best customer/Co. fit, considering funding availability and other program constraints.


• Develops and manages all procedures and actions necessary to establish and execute other business arrangements involving the company, including licensing, teaming and non-disclosure arrangements with other companies.


• Participates with the Business management department in providing recommendations and decisions for company marketing projects/forecasts and strategy for capturing new business.


• Issues sales orders authorizing expenditure of funds and efforts for contracts or orders and changes thereto, which identify contractual line item(s), scope of work and applicable specification(s).


• Provides instructions for compliance with Government/customer directives and regulations.


• Maintains cognizance of contract performance progress.


• Monitors funding and delivery status during term of agreement.


• Advises management of possible problems and notifies customer after coordinating with appropriate departments.


• Monitors contract performance for constructive changes.


• Monitors contract funding and conducts customer liaison to permit effective post award negotiations, incentive fee determinations and renegotiation/re-determination.


• Initiates necessary actions to expedite customer acceptance and payment.


• Requests the use of company funds, through Management Funding Authorizations (MFA), when deemed advisable to support contractual activity.


• Administers contract closure by coordinating with operating departments to assure proper disposition of Government property or other residual material and inform management of any potential liabilities.


• Maintains official records file as required by contract terms, FAR and other Government regulations or law.


• Performs other associated departmental duties as assigned, including but not limited to departmental policy development, department representation on committees, recommendations for improvement and contractual presentations.


• Experience Requirements: 
  Bachelor’s degree in Business Administration, related field or equivalent applicable experience. LLB or MBA desirable.


• A minimum of 10 years experience in contract administration is required, preferably managing large complex systems and engineering contracts.


• A comprehensive knowledge of Government contracts, policies, pricing and accounting principles, and a basic knowledge of the engineering aspects of company products, is essential.


• Ability to make positive and rational decisions to assist company management, as well as a proven capability to develop new and creative approaches in negotiating and managing contracts.


• Responsible for continuous communications with and advice to all levels of divisional and corporate management.


• Controls and maintains all external company contacts with customers.


• Work performed under very limited supervision, with broad company and departmental policies and procedures